Archiving email using Zimbra Desktop
Looking for a straight-forward method to store messages offline? 
Use the Local Folders feature in Zimbra Desktop to archive individual messages (or entire folders) to local storage. This new feature takes select email out of your online mailbox, providing a convenient way to reduce the size of your online mailbox and stay under a given quota, if any.
Note that by moving messages to Local Folders, messages are removed from your Zimbra account online and stored locally on your computer in the Zimbra Desktop program. This means that if your computer hard drive crashes your locally archived messages could be lost forever as the messages will not sync back to your Zimbra account online once they are moved to local folders.
How to Archive your email messages using Zimbra Desktop:
To archive messages in Zimbra Desktop, open the Zimbra Desktop program and navigate to “Local Folders” on the left hand side of your mailbox folder list:
To archive individual messages to local storage, click on ‘Create a new folder here’ in the right hand pane of Local Folders, enter a folder name and click ‘OK’:
Once the new folder has been created, it will be visible in the ‘Local Folders’ folder list:
From here, messages can be dragged individually to the new Local Folder:
Or entire folders may be dragged over from another location in your mailbox to Local Folders:
This action removes the entire folder from your Zimbra account (online) and places it in Zimbra Desktop Local Folders:
That’s all it takes to store messages locally in Zimbra Desktop. Archiving mail in Zimbra Desktop is an easy and quick solution to moving mail messages from your online Zimbra account to local storage on your computer, reducing the size used by your online Zimbra account in the process.
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Tags: archiving email, local storage zimbra, offline, storage, zimbra archiving, zimbra desktop